Part-Time Administrative Support Coordinator
Company: Indiana University
Location: Indianapolis
Posted on: April 26, 2024
Job Description:
DepartmentDEAN MED-MEDICAL STUDENT EDUCA
(IN-DMSE-IUINA)Department InformationIndiana University School of
Medicine (IUSM) is a national leader in medical research and
education. With more than 60 academic departments and specialty
divisions across 9 campuses statewide and strong clinical
partnerships with Indiana's most advanced hospitals and physician
networks, the school is continuously advancing its mission to
prepare healers and transform health in Indiana and throughout the
world.As the nations largest medical school, IUSM is committed to
being an institution that not only reflects the diversity of the
learners we teach and the patient populations we serve, but also
pursues the values of diversity, equity and inclusion that inform
academic excellence. We desire candidates who enhance our
representational diversity, as well as those whose work contributes
to equitable and inclusive learning and working environments for
our students, staff, and faculty. IUSM strives to take an
anti-racist stance, regularly evaluating and updating its policies,
procedures, and practices to confer equitable opportunities for
contribution and advancement for all members of our community. We
invite individuals who will join us in our mission to advance
racial equity to transform health and well-being for all throughout
the state of Indiana.The Service Learning Coalition (SLC) is a
student-led group that fosters student leadership through
engagement with community service learning experiences. SLC
provides opportunities for students to gain skills in leadership,
peer mentoring and assessment while engaging with their community
through service. SLC works with IU School of Medicine service
learning professionals to foster and develop strong community
relationships.Job SummaryThis position assists the Director of
Medical Service Learning (SLC) at Indiana University School of
Medicine (IUSM).Department-Specific Responsibilities
- Schedules meetings, manages calendar, and prepares meetings for
the Director (Microsoft Outlook, Teams and Zoom).
- Organizes travel and reimbursement for the Director and
occasionally medical students.
- Assists with background checks for AmeriCorps, which involves
carefully managing the entire process based on grant audit
standards.
- Assists with Service-Learning funded events and purchase
requests.
- Assists with financial management and budget tracking
(Excel).
- Assists with Friday office coverage in IUSM Student Affairs
Office.
- Performs tracking and analysis of program data (Excel).
- Develops infographics and other graphics for reports and
presentations (Excel/PowerPoint).
- Brings innovation, creativity, and energy to the role to help
the mission of the program. QualificationsEDUCATIONRequired
- High school diploma or equivalent (such as HSED or
GED).Preferred
- Some college. WORK EXPERIENCERequired
- Administrative or office experience. SKILLSRequired
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Strong Microsoft Office Suite skills particularly in Excel and
PowerPoint (Word, Excel, PowerPoint, Outlook, Teams).
- Strong attention to detail.
- Demonstrates careful planning abilities.
- Ability to meet deadlines. Working Conditions / DemandsThis
role requires the ability to effectively communicate and to operate
a computer and other standard office productivity equipment. The
position involves sedentary work as well as periods of time moving
around an office environment and the campus. The person in this
role must be able to perform the essential functions with or
without an accommodation. Additional InformationThis position is
not eligible for visa sponsorship.Work LocationIU
IndianapolisAdvertised Salary$15 per hour.Work HoursAverage of 15
hours per week.Ability to work approximately 10:00 am - 3:00 pm
most Friday's is preferred. Benefits OverviewFor full-time staff
employees, Indiana University offers a wide array of benefits
including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: Part Time EmployeeFLSA: NonexemptJob Function: Part Time
EmployeeJob Family: Part Time EmployeeClick here to learn more
about Indiana University's Job Framework.Posting DisclaimerThis
posting is scheduled to close at 11:59 pm EST on the advertised
Close Date. This posting may be closed at any time at the
discretion of the University, but will remain open for a minimum of
5 business days. To guarantee full consideration, please submit
your application within 5 business days of the Posted Date.If you
wish to include a cover letter, you may include it with your resume
when uploading attachments.Equal Employment OpportunityIndiana
University is an equal employment and affirmative action employer
and a provider of ADA services. All qualified applicants will
receive consideration for employment based on individual
qualifications. Indiana University prohibits discrimination based
on age, ethnicity, color, race, religion, sex, sexual orientation,
gender identity or expression, genetic information, marital status,
national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its
educational programs and activities, including employment and
admission, as required by Title IX. Questions or complaints
regarding Title IX may be referred to the U.S. Department of
Education Office for Civil Rights or the university Title IX
Coordinator. See Indiana University's Notice of Non-Discrimination
here which includes contact information.Campus Safety and
SecurityThe Annual Security and Fire Safety Report, containing
policy statements, crime and fire statistics for all Indiana
University campuses, is available online. You may also request a
physical copy by emailing IU Public Safety at iups@iu.edu or by
visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234
Keywords: Indiana University, Lawrence , Part-Time Administrative Support Coordinator, Accounting, Auditing , Indianapolis, Indiana
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